Portfolio

As a Respiratory Medicine Trainee you will use the web-based NHS ePortfolio developed by the JRCPTB in line with regulations outlined by the Gold Guide.

The e-Portfolio provides a record of provides a record of progress through training and the acquisition of competencies based on the relevant curricula. The e-Portfolio includes facilities for direct recording of workplace based assessments, records of appraisal, Educational Supervisor reports and ARCP outcomes. Within the KSS Deanery, all Trainees including LAT’s must maintain the NHS e-Portfolio as evidence of learning and progression.

e-Portfolio is designed with three purposes in mind: 

  • As a learning tool for trainees,
  • To assist with educational supervision,
  • As a central source of information for all those involved in training. 

The trainee’s main responsibility is to ensure the e-Portfolio is kept up to date; this includes recording your reflections on learning and recording your progress through the curriculum by linking to appropriate documentation and providing evidence of competencies achieved.  The content of the e-Portfolio feeds directly into the Annual Review of Competence Progression (ARCP) and ultimately, the final sign-off for Respiratory Medicine & General (Internal) Medicine.

 Access and Enrolment

A temporary e-Portfolio account is created by the School of Medicine at the Deanery headquarters upon appointment to a training post and is managed locally by members of the Trusts’ Postgraduate Centres. 

The temporary account will be active for three months, during which time Trainees must enrol with the JRCPTB.

If after three months the trainee has failed to enrol then the e-Portfolio account will be locked until enrolment has been completed.

Once you have been issued with an account by the deanery you will be sent a username and password.

 Using E-Portfolio

It is the responsibility of the trainee to keep up-to-date accounts of their teaching and experience and to ensure that sufficient numbers of assessments are completed. 

Once your account is created you may log in via the NHS ePortfolio website

e-Portfolio guides are available from the JRCPTB website

e-Portfolio queries should be forwarded to the Medical Workforce Team available via email at

medicine@kss.hee.nhs.uk

  • On the e-Portfolio ensure all details on your profile are correct, in particular your email address, postal address and GMC number. 
  • The 2009 Curriculum (GIM) and 2010 Respiratory Medicine Curriculum describe the competencies required by all Respiratory Medicine Trainees and are  closely based on Good Medical Practice. All competencies must be supported by evidence. Each competency must be signed off by your educational or clinical supervisor and must be supported by evidence. This will ensure your e-Portfolio is packed full of evidence and reflects your clinical and other activities. 
  • This evidence is based on Work Place Based Assessments (WPBA), log entries, audit, teaching attendance, other educational events, your own teaching, conferences, research, etc. In addition, you should complete the self-assessment for each competency and support your comments with evidence that you feel is relevant to support any sign off.  
  • Trainees are responsible for arranging their own assessments. You must ensure you do enough WPBAs – there are minimum requirements for each ARCP and Interim Review stage, but would advise to do more, in particular ACATs to build up evidence for your competencies. 
  • You should ensure your WPBA are done by the most senior doctor, preferably a consultant, or associate specialist with a minimum of 50% assessed by a doctor in one of these grades. 
  • You must have your assessments done by a variety of people. 
  • The MSF is a tool used to assess generic skills such as leadership, communication and team working; for this tool to work effectively you should have at least 12 respondents for this to be meaningful. It is an expectation that a minimum of one third of MSF contributions come from Consultants. Other assessors could include: senior trainees and experienced nursing and allied health professional colleagues. 
  • You must also ensure your links to the curricula are signed off by either your Educational Supervisor or College Tutor in order to verify your learning. Your supervisor does this by accessing your e-Portfolio, going to the curriculum and selecting and rating you on each competency you have linked. Please not that this is a very time consuming task and should not be left to the last minute. 
  • You should record any absences from work on your e-Portfolio – this will be cross-referenced with medical staffing records. This is further mandated by your sign off of your probity and health declarations. Therefore every time you are absent for reasons of sickness/compassionate leave, etc you must ensure medical staffing are informed for their records. 
  • Audit is important, audit activity needs to be demonstrated, most importantly evidence of completion of an audit cycle yearly. 
  • Remember to use the e-Portfolio to demonstrate areas of excellence - quality evidence and quality documentation are important.